Anti-Money Laundering Document Requirements

This page details the requirements that John D Wood & Co. are subject to, following the Money Laundering, Terrorist Financing and Transfer of Funds Regulations 2017.

The industry in which John D Wood & Co. operates is subject to the requirements of the Money Laundering, Terrorist Financing and Transfer of Funds Regulations 2017 and all subsequent directives. Accordingly, John D Wood & Co. have a legal obligation to ascertain the beneficiaries of our business transactions through due diligence and as such, our clients will be asked to provide supporting documentation upon instruction. This enables us to identify who we are transacting with, and if necessary the source and destination of the funds changing hands. This process will be carried out on all sellers and buyers, and where applicable on landlords, tenants and guarantors (Where the monthly rent of an individual property yields an income of £8,000.00 or greater). We will not accept the instruction of those who refuse to comply.

We will require sight of one primary and one secondary identification document. (The same ID document(s) cannot be used as a primary and secondary document even if it appears on both lists).

Below is a list of acceptable documents

  • A. Primary document – Individuals proof of ID Chevron Down IconIcon set Chevron Down
    • Valid passport with full MRZ (machine readable zone).
    • Valid full UK photo driving licence.
    • Valid EU/EEA/Switzerland photo driving license.
    • Valid EU/EEA/Switzerland National Identity Card.
    • Valid UK Armed Forces ID Card.
    • Valid UK Biometric Residence Permit.
    • Valid Blue Badge Scheme.
    • Valid Freedom Pass.
    • Valid Local Authority Bus Pass.

    If no photo ID is available, we will accept the following:

    • Valid full UK paper driving licence, issued before 1998.
    • Department for Work & Pensions letter confirming pension details, including National Insurance Number and dated within the last 12 months.
  • B. Secondary document – Individuals proof of address Chevron Down IconIcon set Chevron Down

    Secondary identification documents must show full name and current home address. We accept downloaded PDF utility bills and bank statements as identified below, however, for all other documents, we must see/verify the originals.

    • Valid full UK photo driving licence.
    • Valid full UK paper driving licence issued before 1998.
    • Local authority council tax bill, for the current council tax year.
    • UK bank/building society statements and summaries dated within the last six months and including account number and sort code. (PDF is acceptable)
    • UK mortgage statement dated within the last 12 months. (PDF is acceptable)
    • Utility bills dated within the last six months including electricity (with MPAN number), landline, gas, satellite TV or water but not including mobile phone bills. (PDF is acceptable)
    • Her Majesty’s Revenue and Customs (HMRC) Inland Revenue (IR) coding, assessment or statement, dated within 12 months and including National Insurance Number.
    • Department for Work and Pensions letter confirming pension details, National Insurance Number and dated within the last 12 months.

    Please note that in all cases, we will not accept documentation outside of its valid dates.

In the event that we are instructed to let or sell the property by a client that is not an individual, further documentation will be required as set out below.

  • Probate Chevron Down IconIcon set Chevron Down
    • Grant of Probate
    • Letter of Administration
    • If solicitors not instructed, type A and type B document for Executors or Administrators.
    • Details of the solicitor instructed to obtain probate.
  • Power of Attorney Chevron Down IconIcon set Chevron Down
    • Lasting Power of Attorney –the original, if registered and stamped by the OPG we can accept a copy
    • Ordinary/ General Power of Attorney – a copy
    • Type A and type B documents for all acting attorneys.
  • Trust Chevron Down IconIcon set Chevron Down
    • Trust deed
    • Name of the Settlor/s
    • List of trustees details
    • List of beneficiaries and their dates of birth
    • Certified ID where possible for the Settlor, beneficiaries and if not regulated professionals the Trustees
  • Limited company incorporated in the UK Chevron Down IconIcon set Chevron Down
    • Company name and number.
    • Certificate of Incorporation
    • Memorandum and Articles of Association
    • Annual Return or Confirmation Statement, including the details of company officers.
    • Type A and B identity documentation for all of those who own or control over 25% of the shares or voting rights.
  • Overseas incorporated Limited company Chevron Down IconIcon set Chevron Down
    • Certificate of Incorporation
    • Registered office in country of incorporation, principal business address
    • Memorandum and Articles of Association
    • Names of individuals who own or control over 25% of the shares or voting rights, together with their type A and type B ID documents
    • Names of any individual(s) who otherwise exercise control over the management of the company.
    • Organisational chart together with details of any subsidiaries.